Reconcile orders before categorizing deposits
Order exports show customer activity; processor statements show settlement activity. Both matter. We identify which system records the sale and which records the payment, then reconcile balances still held by processors or marketplaces. Refunds and chargebacks should retain the connection to their original order.
Inventory records need a consistent method for purchases, received stock, returns and goods held away from the main business location. Freight, duties and other acquisition costs require the appropriate accounting treatment, including whether a tax is recoverable.
Keep destination evidence available
A Calgary dispatch address does not guarantee one sales-tax treatment for every sale. Delivery details, marketplace responsibilities and the nature of the product can matter. We collect the evidence and flag transactions requiring review rather than changing tax codes solely because the customer has an out-of-province billing address.
Illustrative example: returned online stock
A Calgary outdoor-goods seller refunds a customer after the month-end payout has closed. The refund appears in the following processor settlement, while the returned item reaches the warehouse later. Separate order, settlement and stock records explain the timing without reducing sales twice or restoring inventory before it is received.
Questions about this work
Can you reconcile more than one payment channel?
Yes, we scope each channel and the exports available. Every additional settlement account needs a complete record and a reconciliation method.
Will you confirm tax collection obligations in other provinces?
We can organize sales and destination evidence. Registration and special marketplace obligations require a review of the particular supplies and jurisdictions.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review